Appointments Booked While You Work
Stop playing phone tag to schedule appointments. Dialbox connects to your calendar, checks availability in real time, and books appointments during the call. No back-and-forth. No double-bookings. Just confirmed appointments.
Manual Scheduling Wastes Hours Every Week
The average small business spends 8+ hours per week on appointment scheduling. That's time your team spends on the phone instead of doing billable work.
hours per week spent on manual scheduling for most small businesses
of booked appointments are no-shows without automated reminders
of customers prefer to book appointments over the phone
How Dialbox Handles AI Appointment Scheduling by Phone
Our AI phone answering service takes care of everything from the first ring to the follow-up.
Calendar Sync
Connect your Google, Microsoft, Calendly, or Acuity calendar. Dialbox sees your real-time availability.
Caller Requests Time
When a caller asks to book, the AI checks your calendar and offers available slots.
Booking Confirmed
The appointment is created on your calendar instantly. Both you and the caller get confirmation.
Reminders Sent
Automated reminders reduce no-shows and keep your schedule full.
Who Uses AI Appointment Scheduling by Phone
Businesses across industries rely on Dialbox to handle this automatically.
Hair Salons
Client calls to book a cut and colour. AI checks stylist availability and books the right time slot.
Medical Clinics
Patient calls for a check-up. AI finds the next available slot with their preferred doctor.
Massage Therapists
New client wants a 90-minute session. AI books the slot and collects intake info.
Accountants
Client needs a tax consultation during busy season. AI finds an opening and books it.
What You're Paying Now vs. Dialbox
The old way costs more and does less. Here's the math.
Part-time receptionist for scheduling
Dialbox
Everything You Need, Nothing You Don't
Every feature works together so you can replace voicemail with AI that actually helps your callers.
See It in Action
Bright Smile Dental
The Challenge
Front desk staff spent 60% of their time on phone scheduling, creating long hold times and missed calls during peak hours.
The Solution
Dialbox handles all appointment booking calls, synced with their practice management calendar.
Results
Frequently Asked Questions
Everything you need to know about ai appointment scheduling by phone.
Which calendar systems does Dialbox integrate with?
Dialbox integrates with Google Calendar, Microsoft Outlook, Calendly, Acuity Scheduling, Square Appointments, and more through our direct integrations and webhook system.
Can the AI handle rescheduling and cancellations?
Yes. Callers can reschedule or cancel appointments through the AI. The changes are reflected on your calendar immediately.
What if a caller needs a specific provider or service type?
Dialbox can be configured to ask about service type and provider preference, then check the correct calendar for availability.
Does it work for businesses with multiple locations?
Yes. Dialbox can manage calendars across multiple locations, directing callers to the appropriate branch based on their preference or proximity.
Your next customer is calling.
Make sure someone answers.
Set up ai appointment scheduling by phone with Dialbox in minutes. Try free for 7 days.
New Lead - Sarah Mitchell
(416) 555-0189 · 2 min call
AI Summary
Homeowner needs emergency furnace repair. Unit making loud noise and not heating. Available tomorrow morning. Wants callback within the hour.